1. Decreased Costs
Storing your documents in an electronic repository results in decreased storage, printing, and courier costs. Contracts can be shared by email or through an online web portal—eliminating the need to ship huge packets of paper. They can also be signed electronically, eliminating printing completely.
2. Central Control
It is possible to store all versions of the same document, ensuring that the newest version is always the one being accessed and revised. Different levels of document access can be granted to different individuals.
3. Improved Accountability
Electronic documents stored in a repository can be accessed from any computer or mobile device. Making work documents so easily accessible leads to improved accountability over stipulations and conditions.
4. Increased Productivity
Reviewing and approving documents such as contracts is faster when an electronic contract arrives in your email inbox rather than a hard-to-sort stack of paper delivered via a courier service. Even if the recipient is out of the office, he can review and sign the contract from a mobile device.
5. Simplified Records Management
Electronic document storage simplifies records management in multiple ways. Records managers can be automatically notified when a specific document is close to expiration so that they can earmark it for renewal or automatic archival.
Are you convinced that automated document management can make your life easier? Do contact us to get started today.